Personal data is any information that can be used to identify an individual.
Who we are
Lesiure Studies Association is a ‘data controller’ for the purposes of the Data Protection Act 1998 and the General Data Protection Regulation (‘GDPR’) where we control the purposes for which we process your personal data and we comply with the Legislation.
Any questions about our data protection policy or how we administer your personal data should be addressed to the Leisure Studies Association (See ‘How to contact us’ below.)
What information do we collect?
We collect personal data about you (such as your name, address and contact details), for example, your email address when you register on our website..
We use session cookies for essential website functionality and analytics cookies for statistical analysis purposes. The information collated does not include any personally identifiable information. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not.
How will we use the information about you?
Your personal details, including your name, e-mail address, are held and used by us for the following purposes:
For sending you our regular newsetter updates.
We may send newsletter emails directly to you. Please inform us if you would like us to stop sending these emails to you.
Keeping your data secure
Our staff are bound by obligations of confidentiality and trained in the protection of personal data. We comply with the Legislation and use the appropriate technical and organisational measures necessary to safeguard your personal data. We only share your personal data with third parties who also comply with the Legislation.
While we will use all reasonable efforts to safeguard your personal data, you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal data that is transferred from you or to you via the internet. If you have any particular concerns about your information, please contact us (see ‘How to contact us?’ below).
Data retention periods
We store your personal data on secure servers for a period of:
- Paid Members – If you are one of our paid members we will hold your details for as long as we have a requirement to hold such details. We regularly check our databases and will delete your records if we have not used your personal data for 5 years. Please inform us if you would like us to remove any details we hold of you from our records.
- Unless the law requires us to store the data for a longer period.
What rights do you have?
GDPR provides the following rights for individuals whose personal data is processed:
- The right to be informed
- The right of access
- The right to rectification
- The right to erasure
- The right to restrict processing
- The right to data portability
- The right to object to processing
- Rights in relation to automated decision making and profiling (We do not carry out automated decision making and profiling)
Right to access – i.e. to request a copy of your information
You can request a copy of your information which we hold (this is known as a subject access request). If you would like a copy of some or all of it, please:
- Write to us at LSA Chair Dr. Thomas Fletcher, Leeds Beckett University, Carneige Faculty, Leeds, LS6 3QN (UK) or email firstname.lastname@example.org
- Provide us with proof of your identity (a copy of your driving licence or passport)
- Let us know what information you require
Right to correct any mistakes in your information
You can require us to correct any mistakes in your information which we hold free of charge. If you would like to do this, please:
- Email or write to us (see ‘How to contact us?’ below)
- Provide us with enough information to identify you
- Advise us of the information that is incorrect, and what it should be replaced with
Right to be forgotten
You can ask us to stop contacting you for a particular purpose or remove your information completely from our records. There may be a legal reason why we need to keep your personal data, and in these circumstances, we will destroy your personal data as soon as we are legally entitled to do so. If you would like us to stop contacting you with information about our services, please:
- Email or write to us (see ‘How to contact us’ below). You can also click on the ‘unsubscribe’ button at the bottom of the email.
- Let us know what method of contact you are not happy with if you are unhappy with certain ways of contacting you only (for example, you may be happy for us to contact you by email but not by telephone).
Right to lodge a complaint with the supervising authority
If you have any concerns or complaints about how we use your personal data we hope you will alert us to these directly (see the Contact information below). If you are still unhappy you are entitled to complain to the Information Commissioners Office (ICO) which is the relevant supervising authority in the UK. Their contact details and the procedure can be found at www.ico.gov.uk
How to contact us
Updated October 2018